We (“ISHL”) process personal data from our visitors, participants and other contact persons, in order to provide our services in the best way possible. This statement explains how and why we are processing personal data. This privacy statement relates to all our processes involving personal data.
For any questions on how we protect your personal data, you can always contact us by E-Mail email@example.com.
The data protection officer (DPO) of the University Hospital of Cologne:
Which personal data we collect
Depending on the type of services you use from us, we collect the following personal data:
Name, address, gender, phone number, E-Mail address, country of residence, profession, organization of employment, country of residence, pictures, participation details for the conference, submitted abstracts, technical meta data (IP address, browser version, operating system)
The collected data is only used for the respective purpose.
Why we process personal data
In order to process your ticket registration we need your name, your address, your E-Mail address, the name of your institution. We do not process your credit card information. This is handled by Concardis. Please see their privacy statement for further information.
If you send us a message by using our contact form we store your name, your E-Mail address and your message in order to get in touch with you and answer your request.
If you subscribe to our newsletter we store your E-Mail address, your surname and your gender in order to send you personalized E-Mails about uptodate topics. Optionally you can provide us with your first name, city and country to enable us to further personalize the E-Mails we send you.
You can unsubscribe from our newsletter anytime be clicking the corresponding link in the E-Mails we send you or by getting in touch with us via firstname.lastname@example.org or using the contact form.
In order to submit an abstract publication you have to create a designated account on abstracts.hodgkinsymposium.org. The abstract submission system is hosted by Haematologica. Please see their homepage for further information. If you create an abstract submission account, we store your name, E-Mail address, phone number, and postal address. If you can submit an abstract we store the abstracts content.
Server Log Files
By visiting our homepage your web browser automatically sends the following data to our server:
Type and version of the web browser, name of your operating system, referrer URL, the address of the page you are visiting
In order to serve the requested content we need to process this data. Further we save this data in a log file for administrative purpose and monitoring and to ensure our service quality.
The web server this homepage is served by is located and Germany nd provided by Uberspace.
We make use of Google Analytics to gather statistics about the usage of our homepage in order to improve the usability and the content we serve.
Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this homepage, to prepare reports on its activities and share them with other Google services.
Google may use the Data collected to contextualize and personalize the ads of its own advertising network.
Personal Data collected: Cookies and Usage Data.
We make use of SSL/TLS to ensure all data transfere between your browser and our server is encrypted.
Rights of the data subjects
You have certain rights in order to be assured of the protection and privacy of your personal data. These rights are:
- Right to information and access: You can request from us which personal data we are processing and obtain access to this personal data.
- Right to rectification: You can request us to modify your personal data in case you believe that this personal data is not up to date or accurate.
- Right to withdraw consent: You can withdraw your consent given to the processing of personal data. For mailings, we will process your unsubscription as soon as possible.
- Right to be forgotten: You may ask for deletion of your personal data. However, we might retain certain personal data for other purposes (such as for our administration and in order to avoid duplication).
- Right for data portability: You may ask for transfer of your personal data, to be provided back to you or transferred to another personal data controller.
- File a complaint: If you believe that we do not process your personal data in compliance with the GDPR, you can file a complaint with the German DPA (Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit).
You can always contact us on email@example.com if you have any questions and/or would like to exercise one of the abovementioned rights.
We keep your personal data as long as we deem necessary for the proper fulfillment of our services.
We make use of different service providers in order to carry out our services who need to process your personal data. We will ensure that they do this in agreement and in accordance with our instructions.
We do not transfer your personal data to countries outside the EU. In case we do so, we will ensure that your personal data is processed in line with the GDPR.
We never sell or provide personal data to third parties for commercial purposes. Personal data is only provided to affiliated third parties in order for us to execute our services.
Changes to privacy statement
We regularly review and, where necessary, update our privacy statement. We reserve our right to amend and update this privacy statement without notice at any time.